Notion vs Todoist: which should you choose?
Quick answer: Notion is built for all-in-one workspace, while Todoist suits personal task management. For most users Notion is the stronger default, but Todoist can be the better fit depending on your budget and use case.
Notion versus Todoist comes down to which trade-offs you can live with. Below we compare them on pricing, strengths and the use cases each one fits, then give a clear verdict.
Side-by-side
| Notion | Todoist | |
|---|---|---|
| Category | Productivity | Productivity |
| What it's known for | Connected workspace combining docs, wikis, databases and AI. | Cross-platform task manager with natural-language scheduling. |
| Pricing | Free plan; Plus ~$10/seat; Business; AI add-on. | Free tier; Pro ~$4/mo; Business. |
| Best audience | Small teams and individuals wanting one flexible hub for docs, wikis and AI. | Individuals and small teams wanting reliable personal task management and GTD. |
| Best for | All-in-one workspace, Wikis & docs, Small teams | Personal task management, GTD, Habit tracking |
| Entry price | Free | Free |
| Biggest strength | Flexible all-in-one workspace replacing several tools. | Clean, fast, reliable cross-platform task manager. |
| Main caveat | Full AI (Agents, Ask Notion) requires the $20/user/mo Business plan. | Free plan capped at 5 active projects, no reminders/attachments. |
Features compared
The feature sets only partly overlap. Here is what each one actually gives you:
Notion key features
- Connected workspace: docs, wikis, databases in one place
- Notion AI: Ask Notion (workspace-wide search) and AI Agents
- AI Meeting Notes and Enterprise Search across connected apps
- Custom Agents for specialized workflows (Notion 3.3)
Todoist key features
- Natural-language task entry and scheduling
- Cross-platform (web, desktop, mobile, extensions)
- Todoist Assist (task breakdown, smart scheduling, filter builder)
- Todoist Ramble voice-to-task in 38 languages (Gemini 2.5 Flash Live)
Pricing tiers side by side
Notion plans
| Plan | Price | What's included |
|---|---|---|
| Free | $0 | Unlimited pages, 7-day history, limited AI |
| Plus | $10/user/mo annual ($12 monthly) | Unlimited uploads, 30-day history, limited AI trial |
| Business | $20/user/mo annual ($24 monthly) | Full Notion AI, Agents, Ask Notion, SAML SSO |
| Enterprise | Custom | Zero-data-retention AI, SCIM, audit logs |
Todoist plans
| Plan | Price | What's included |
|---|---|---|
| Free | $0 | 5 active projects, no reminders/attachments |
| Pro | $5/mo annual ($7 monthly) | 300 projects, reminders, full Task Assist AI |
| Business | $8/user/mo annual ($10 monthly) | Shared workspace, 500 team projects, roles |
Tiers compiled from the vendors' published plans and independent reviews; prices are approximate and change often, so confirm current figures (and your region's taxes) on each vendor's site.
Strengths compared
Where Notion wins
A connected docs-and-databases workspace with workspace-wide AI agents built in.
- Flexible all-in-one workspace replacing several tools.
- Generous free plan for individuals.
That makes it the stronger pick for small teams and individuals wanting one flexible hub for docs, wikis and AI.
Where Todoist wins
A fast, focused task manager that added practical AI (voice-to-task, smart scheduling) in 2026.
- Clean, fast, reliable cross-platform task manager.
- Cheap Pro tier (~$5/mo annual).
That makes it the stronger pick for individuals and small teams wanting reliable personal task management and GTD.
Verdict: choose by fit
There is no single winner; it depends on where you sit.
- Choose Notion if you fit its core audience — small teams and individuals wanting one flexible hub for docs, wikis and AI.
- Choose Todoist if you fit its core audience — individuals and small teams wanting reliable personal task management and GTD.
FAQ
Is Notion better than Todoist?
Notion is the stronger default for most users, but Todoist can be the better fit depending on your budget and use case.
What is the main difference between Notion and Todoist?
Notion is a connected docs-and-databases workspace with workspace-wide AI agents built in. Todoist is a fast, focused task manager that added practical AI (voice-to-task, smart scheduling) in 2026.
Which is cheaper, Notion or Todoist?
Both Notion and Todoist offer a free tier, so the real comparison is the paid plans above — pick based on the storage, features and limits you actually need.
Sources
Facts above are drawn from these independent reviews and the vendors' own pages for Notion and Todoist: